Prep sheets that actually work for your kitchen
Stop rebuilding prep lists from scratch before every event. PrepFlo turns your menu into organized, print-ready prep sheets in seconds — so your team shows up ready.
You're spending too much time before the event
The hours you lose to prep paperwork are hours you don't have. Here's what we hear from catering teams every week.
Rebuilding from scratch every time
Rebuilding prep lists from scratch every single event, even when the menu barely changed.
Non-stop calls from prep staff
Fielding calls from prep staff who can't read the handwritten sheet or don't have the right quantities.
Hunting through old spreadsheets
Hunting through old spreadsheets trying to remember what you made for last year's version of this event.
Allergy info getting lost
Allergy information getting lost between your notes, the client email, and what actually makes it onto the prep sheet.
Everything in one place, ready when you are
Menu Database
Store dishes with prep items, quantities, storage locations, and allergy notes — all in one place.
Event Builder
Create an event, add guest count, select your dishes, and let PrepFlo do the scaling math automatically.
Instant Prep Sheets
One click generates a print-ready prep sheet organized by station, with quantities scaled to your guest count.
Allergy Tracking
Allergy info is attached to each dish and surfaces automatically on every prep sheet — no manual checking.
Print & PDF Ready
Formatted for printing right out of the box. Hand it to your team or save it as a PDF — it just works.
Cloud Based
Access from any device. No lost spreadsheets, corrupted files, or emailing yourself documents.
Up and running in one afternoon
Build your menu
Add dishes, prep items, and quantities once. PrepFlo remembers everything for every future event.
Create an event
Enter event details, guest count, and select your dishes. Two minutes, maybe less.
Print and go
Click "View Prep Sheet" and print. Your team has everything they need before they even ask.
Made for owner-operators ready to grow
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Home-based caterers who are growing fast and need to get organized before the next big jump.
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Small catering companies with a handful of staff who need clear, consistent communication before every event.
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Event caterers running 2–20 events a month who are tired of reinventing the wheel every time.
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Catering managers who need prep staff to operate independently without calling for clarification.
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Anyone who has ever spent a Sunday night rebuilding a prep list from scratch because they couldn't find last month's version.
I used to spend two to three hours before every event just getting the prep list right. Now it takes me fifteen minutes and my team actually knows what they're doing when they show up.
Ready to see it in action?
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